When you’re a small business owner or you run your business from home, it may seem impossible to find a place to hold a business conference. Your home office isn’t large enough to host a number of potential investors, after all. And it may appear unprofessional if you’re the host of the conference and you’re the one calling in by video chat.
Where can you find a suitable place to host a business conference when you don’t have a space of your own? Surprisingly, there are a number of spots you can rent to host a conference, even if it lasts for a number of days and your investors or clients are in town for the week.
Hosting in indoor spaces
When you’re hosting a business conference, renting an indoor space is the most traditional decision. Many larger companies often own a building in the place where the conference is being held if it’s away from their headquarters. They may also host the business conference in a hotel depending on the size. Here are some of the indoor spaces you can rent when you’re looking for a place to host your conference:
- Your local library
- Your partner facility
- Your bank
- Your local chamber of commerce
- Hotel conference room
- An upscale restaurant
If you’re still starting out as a business, you may not have a partnered facility where you can host a business conference. However, you can rent out a room in your local library, bank, or your local chamber of commerce for a space that looks and feels official.
You also don’t have to worry about appearing unprofessional for hosting your meeting, or meetings, in a space such as the local library. Some libraries are nearby city office buildings so they’re not out place. Just be sure that the library you choose is directed more toward a professional audience.
Keep food in mind
A restaurant’s banquet room or a hotel conference room can be a very professional space to host a business meeting. Not only do they look classy, but they also come with food ready to order when your meeting draws on into the lunch hour. This can come in handy considering up to 80% of people will accept coffee or tea when offered. Additionally, hosting your meetings in these spaces can lessen your anxiety about food and catering services.
Hosting in outdoor spaces
Another great idea for hosting a business conference, especially during the warmer months, is to get a tent rental. A tent rental grants you freedom to travel wherever you like your conference to take place. It also allows for your associates and potential investors or clients to soak in the sun. You save save additional money by renting linens and renting chairs and tables as well. Rental chairs ensure that you’ll have enough space to seat everyone.
However, if you do choose to rent a tent for the duration of your business conference, it’s important that you:
- Provide necessary heat relief such as fans
- Provide plenty of water
- Provide plenty of fun
Business meetings don’t always have to be professional once the meeting itself is over. If you choose to use a tent rental and host your conference outdoors, be sure to involve the team and your potential clients or investors with plenty of yard games. Businesses that play together, stay together.
Finding a place to host a business conference may seem impossible if you work from home or if your place of business is too small for a large number of people. Fortunately, you can host your conference in a number of places be they indoor or outdoor. All it takes to find a location is your preference.